The office team hub
A shared workspace for the front office, with a newsletter builder built in.
Rostra Main Office gives the principal, the secretary and the business manager one shared view of the day, together with tasks, a school calendar, an office log and a newsletter builder that reaches every family in their own language.
Included with every Rostra school, whichever app you choose first. There is no separate price.
- The Today page
- A morning brief by email
- Staff absences and coverage
Most school offices coordinate through email, phone calls and handwritten notes. Main Office brings that work into one place the whole team can see.
Explore the screen
Select a number to see what each area does.
An illustration of the Rostra Main Office screen. Hover over the numbers, tab through them with a keyboard, or tap them on a phone.
A typical day with Main Office
How your team uses it throughout the day.
- 7:00 am
The morning brief
Administrators receive a summary of who is out, who is covering and what is due today.
- 7:40 am
The Today page
The office confirms attendance, reviews the week and sees what families are waiting on.
- 10:15 am
A call from a parent
The call is recorded in the office log with a follow-up scheduled for Thursday.
- 1:30 pm
The weekly newsletter
The secretary adds an event, a volunteer sign-up and the upcoming school dates.
- 3:00 pm
Sent to families
Each family receives the newsletter in their language, and it is also available on the web.
Replaces
Handwritten notes at the front deskSeparate inboxes for every taskA newsletter service billed separately
All in one place, connected to your school roster.
Features
Everything listed here is available today.
Each morning
The Today page
See who is out and who is covering, whether attendance is complete, what is scheduled this week, and what families are waiting on. Each item links to the screen where it is handled.
A morning brief by email
At 7:00 am on school days, administrators who opt in receive a summary of the Today page. No brief is sent on days the school is closed.
Staff absences and coverage
Record full-day or partial absences and whether coverage is needed from a substitute or a colleague.
The office log
Record phone calls, visitors, parent concerns, facilities issues and follow-ups as they happen.
Tasks and the calendar
Assigned tasks with due dates
Each task has an owner, a priority and a status, and the Today page shows what is due.
Recurring tasks
Weekly, monthly and yearly tasks create their next occurrence automatically when one is completed.
One school calendar
Events, deadlines, meetings, duties, days off, sports and fundraisers, each shared with the office, all staff or families.
Calendar downloads
Any event can be added to Google Calendar, Outlook or a phone calendar with one click.
The newsletter
Built from flexible blocks
Combine headings, photos, galleries, video, files, buttons, callouts, columns and cards. Start from a template or a blank page.
Families respond inside it
Include RSVPs, polls, volunteer sign-ups that show the spots remaining, and permission slips.
Content that updates itself
Upcoming dates, recent recognition from Post and the class board, birthdays where permitted, and office contact details fill in automatically.
Every family in their language
Before sending, Rostra shows how many families read each language. Each family receives the newsletter in their language, including dates.
An email and a web page
Each newsletter also has its own web page that families can open without an account.
Checks before sending
Rostra flags unfinished template text and images without descriptions before anything goes out.
What it does not do
Clear limits, so your school knows exactly what to expect.
- Main Office is not sold separately. It is included with every Rostra school.
- Tasks, the office log and staff absences are visible only to administrators. Calendar events are visible to staff or families only when you share them.
- Newsletters are never sent automatically. A staff member sends each one or schedules it.
- It does not send text messages. Newsletters are delivered by email and on the web.
Explore the rest of Rostra
Every app shares the same roster and staff accounts. Start with one and add others when you are ready.
Rostra Main Office
Bring Main Office to your school this week.
Import your roster once, invite your staff, and every Rostra app you add later starts from the same records.